Phone Interview Tips to Help You Move to Round Two

A phone interview might seem low-stakes, but it’s actually your first and sometimes only chance to prove you’re worth a second look. ​Phone interviews have become an integral part of the hiring process, often serving as the initial gateway between candidates and potential employers. While it might feel less formal than an in-person interview, the stakes are just as high and the competition just as fierce. That’s why preparation, presence, and professionalism matter even more when your voice is the only tool you have to communicate who you are and what you can bring to the table. Whether you're new to the workforce or navigating a career change in 2025, this guide breaks down the exact phone interview tips you need to prepare, speak confidently, and follow up like a pro.

What to Do Before the Call

Preparing for a phone interview starts well before the call actually takes place. What you do in the hours or even days leading up to the interview can make a noticeable difference in how confident and prepared you feel when the phone rings. The key is to create a calm, distraction-free environment and ensure you’re not scrambling at the last minute. From confirming the logistics to researching the company and setting up your interview space, every step plays a role in setting you up for success. Preparing thoroughly can be especially rewarding when it's for your dream job, as it increases the chances of advancing to the next step in the hiring process.

Practicing with a family member can also be beneficial to improve your communication skills and ensure your phone functions properly.

Confirm the Scheduled Time

The first and most essential step is to confirm the scheduled date and time of your phone interview. This may sound simple, but overlooking time zones or misreading an email can result in missed calls or late arrivals, both of which create a poor first impression. Double-check the details as soon as the interview is scheduled, and if anything is unclear, such as who will be calling or the platform being used, don’t hesitate to follow up with the recruiter for clarification.

Once confirmed, add the interview to your calendar and set multiple reminders. This helps ensure you’re mentally and logistically prepared. Plan to be ready at least 15 to 30 minutes before the scheduled time. Being early gives you a buffer in case the call comes in sooner than expected and allows you to settle into a focused mindset. It’s also a good idea to write down the interviewer’s name, title, and any relevant contact information so you’re not scrambling to recall details during the call. If the interview will be conducted through a platform like Zoom or Google Meet instead of a traditional phone call, make sure you have the correct link and access information ready ahead of time.

Research the Company and Job Description Thoroughly

One of the most impactful ways to stand out during a phone interview is by demonstrating that you’ve done your homework. Researching the company allows you to tailor your responses and ask meaningful questions that reflect genuine interest. Start by reviewing the company’s website, especially the “About Us” section, their mission statement, and any recent press releases or blog updates. Understanding what the company values and where it’s headed helps you position yourself as a strong cultural fit.

Beyond the website, explore the company’s social media profiles and LinkedIn page. These platforms often reveal insights into company culture, recent achievements, and employee perspectives. If you’re able to find out who your interviewer is, spend a few minutes reviewing their LinkedIn profile as well. It may offer clues about their background or role in the company, which can help you build rapport during the call.

Don’t forget to review the job description in detail. Pay attention to the responsibilities and qualifications, and be prepared to speak to how your experience aligns with them. Having a copy of the job posting on hand can help you reference specific qualifications and strengthen your preparedness. If time allows, research a few of the company’s competitors to gain a better understanding of its position in the market. Lastly, think about why you’re excited about this opportunity and how the company’s goals or values resonate with your own. Having one or two thoughtful points prepared can help you make a lasting impression.

Prepare Your Space and Materials

Where you take your phone interview matters just as much as what you say during it. A quiet, comfortable space with minimal distractions allows you to stay focused and present throughout the conversation. Choose a location with strong cell service or a stable Wi-Fi connection if your call is happening online. Make sure to let roommates or family members know ahead of time so they can avoid interrupting you during the interview.

Before the call starts, turn off or silence all notifications on your phone and computer. Close unnecessary tabs and applications, and eliminate any background noise by turning off the television or music. Creating a calm, distraction-free environment helps you concentrate and reduces the risk of technical hiccups.

Set up your materials in a way that makes it easy to reference them during the call. Keep a copy of your resume, the job description, company research notes, and a list of questions you’d like to ask nearby. Having other relevant documents like your resume and cover letter on hand can be beneficial. Additionally, having relevant documents to reference during the call ensures you are prepared to discuss key points. A notepad and pen can also come in handy for jotting down important points during the conversation. Having a glass of water close by can help if your throat gets dry. And finally, ensure your phone is fully charged, or plug it in ahead of time if necessary. Taking these small but essential steps can help you feel more grounded and in control when the interview begins.

What to Do During the Call

Once the phone rings, it’s showtime—but that doesn’t mean you have to be perfect. The goal during a phone interview is to communicate clearly, build a connection with your interviewer, and present yourself as a thoughtful, enthusiastic candidate. Unlike in-person or video interviews, you’re relying solely on your voice to express confidence and interest, so how you say things becomes just as important as what you say. Maintaining a confident and positive demeanor during the phone conversation is crucial, as it sets the tone for the entire interview process. With some preparation and presence of mind, you can turn even a short screening call into an opportunity to move forward in the hiring process.

Practice Answering Common Questions

Most phone interviews begin with a few foundational questions. These include prompts like “Tell me about yourself,” “Why do you want this role?” and “What are your strengths and weaknesses?” While they might seem straightforward, your answers set the tone for the rest of the conversation. Preparing your responses in advance can help you avoid rambling or feeling caught off guard. It's crucial to prepare for various interview questions, particularly phone interview questions, to tailor your responses to the specific job requirements and ease nerves during the interview process.

A helpful way to structure your answers, especially when discussing past experiences, is the STAR method. This stands for Situation, Task, Action, and Result. By walking the interviewer through a specific challenge you faced, the steps you took, and the outcome you achieved, you provide context that’s clear and memorable. For example, if you’re asked about a time you demonstrated leadership, the STAR method helps you focus on the details that matter without overwhelming the listener. Additionally, having a smart answer prepared for salary-related questions during initial screening calls with HR can effectively communicate your salary expectations.

It’s also worth practicing your responses aloud. Saying things in your head often feels easier than speaking them out loud, but verbal practice can help you work out awkward phrasing, improve your pacing, and build vocal confidence. During the interview, aim for responses that are concise and relevant, leaving space for the interviewer to ask follow-ups if they want more detail.

Master Phone Interview Etiquette for a Successful Phone Interview

Professionalism is just as important over the phone as it is in person—possibly even more so, since the interviewer can only rely on your voice to judge your demeanor. Start by answering the call with a clear, polite greeting like, “Hi, this is [Your Name] speaking.” This immediately communicates that you’re prepared and professional.

Throughout the conversation, speak slowly and clearly. It’s natural to speed up when you’re nervous, but doing so can make it harder for the interviewer to understand you. Smiling as you talk can naturally improve your tone, making you sound more enthusiastic and approachable. If you’re unsure how you’re coming across, imagine that you’re speaking to a friend you respect—friendly, but composed.

One common pitfall is interrupting the interviewer, especially if there’s a slight delay on the call. Try to pause briefly after they finish speaking before jumping in with your response. When the interviewer asks questions, take your time before answering to ensure your responses are thoughtful and well-considered. It may feel unnatural at first, but it helps prevent talking over one another and creates a more conversational rhythm. Keep a pen and notepad nearby so you can jot down key details or questions that come up—this allows you to stay engaged without needing to interrupt or ask for repetition later.

Show Enthusiasm and Professionalism

Even if the interview is only 15 to 20 minutes long, your energy and engagement can leave a lasting impression. Recruiters are listening not just for qualifications but for signs that you’re genuinely excited about the opportunity. Enthusiasm is often what sets top candidates apart, especially during early screening stages. Showing enthusiasm during the job interview is crucial as it demonstrates your genuine interest and professionalism.

One easy but effective tip is to smile and sit up straight. While the interviewer can’t see you, your posture affects your breathing and vocal tone, which can subtly influence how confident and invested you sound. Similarly, dressing in a way that makes you feel professional, even if it’s just a nice shirt, can help shift your mindset into interview mode.

Avoid multitasking during the call. Even if you feel tempted to check your notes or email, it’s best to give the interviewer your full attention. Distractions can cause you to miss important details or sound disengaged. Instead, focus on the conversation and treat it as a two-way dialogue.

Before the call ends, be sure to ask one or two thoughtful questions about the company or role. This shows that you’ve done your research and that you’re actively thinking about how you could contribute. Whether you’re asking about team culture, growth opportunities, or current priorities for the position, the right question can reinforce your enthusiasm and help you stand out in a crowded pool of candidates.

What to Do After the Call

Once the phone interview ends, your work isn’t quite done. How you follow up afterward can play a significant role in shaping the interviewer’s final impression of you. Even if the call was brief, a thoughtful follow-up shows professionalism, reinforces your interest in the role, and demonstrates that you’re serious about moving forward in the process. Some companies may invite candidates for an in-person interview in later stages, so knowing what to expect in the interview journey is crucial. It also gives you an opportunity to leave a lasting impression, especially if you were one of many candidates interviewed that day.

Follow Up With a Thank-You Email

The best way to follow up is by sending a thank-you email within 24 hours of the interview. Timing is key here—it’s best to reach out while the conversation is still fresh in the interviewer’s mind. A short, well-written message can go a long way in reinforcing your enthusiasm for the position and your appreciation for the interviewer’s time. If you haven't received feedback after the interview, consider following up with the hiring manager to inquire about the status of your application.

Start your email by expressing gratitude. Thank the interviewer for taking the time to speak with you and acknowledge any helpful insights they shared during the conversation. It’s always a good idea to mention something specific you discussed; perhaps a project the company is working on, a value that resonated with you, or a challenge you’re excited to help solve. This personal touch not only shows you were paying attention but also helps you stand out as someone who genuinely engaged with the conversation.

Reaffirm your interest in the position and the company. Let them know you’re excited about the opportunity and confident in your ability to contribute. While it’s important to keep the tone warm and friendly, maintain a level of professionalism in your language and formatting.

You don’t need to write a lengthy email—three to five sentences is usually enough. The goal is to be polite, direct, and genuine. If appropriate, you might also consider a handwritten thank-you note or a brief, thoughtful message via LinkedIn. These extra gestures aren’t always expected, but they can add a personal touch that sets you apart from other candidates.

Following up after a phone interview doesn’t guarantee a job offer, but it does demonstrate maturity, communication skills, and an understanding of professional etiquette. All of these qualities matter, especially in the early stages of the hiring process.

Pro Phone Interview Tips to Go the Extra Mile

Sometimes it’s the small things that leave the biggest impression. Beyond preparation and professionalism, candidates who stand out are often those who know how to communicate with intention. That means using language that signals interest, confidence, and alignment with the role. Interview tips are crucial in preparing for phone interviews, as they provide practical advice and strategies to improve interview skills and make a positive impression. Recruiters speak with many applicants, and subtle differences in tone, phrasing, and attitude can quietly influence who gets a second look. If you want to go above and beyond, mastering what to say and what not to say can make a real difference.

10 Phone Interview Phrases That Instantly Impress Recruiters

The right phrase at the right moment can signal that you’re engaged, informed, and genuinely interested in the opportunity. These aren’t just nice-sounding statements; they show that you’ve done your research, understand the role, and are thinking critically about how you can contribute. Making a strong impression during the phone screen is crucial, as it sets the tone for the rest of the hiring process. Here are ten phrases that can help you stand out:

“I’ve done some research and I noticed…” This shows initiative and a proactive mindset. It communicates that you’ve taken the time to understand the company’s work and are eager to connect it to your own experiences.

“What I admire about your company is…” Speaking to the company’s values, mission, or recent work demonstrates genuine enthusiasm and a deeper level of engagement than simply wanting a job.

“A challenge I recently overcame was…” Sharing relevant challenges and how you handled them reveals resilience and problem-solving skills—two traits that hiring managers consistently look for.

“I’m especially excited about this role because…” This allows you to connect the role to your career goals or passions. It also shows you understand the job and aren’t applying blindly.

“I’d love to contribute to that mission by…” Framing your response around contribution, rather than personal gain, positions you as a team player and a purpose-driven candidate.

“One thing that stood out to me from the job description was…” This helps tailor your answers and shows you’ve actually read the posting carefully.

“In my previous role, I had an experience that sounds very similar to…” Drawing parallels between your past experience and the current opportunity strengthens your case as someone who can hit the ground running.

“That’s a great question, let me take a moment to think about it.” It’s okay not to have instant answers. Pausing to reflect shows thoughtfulness and a level of maturity in your communication.

“What does success look like in this role over the first six months?” This kind of question shifts the conversation toward impact and shows you’re already thinking ahead about contributing meaningfully.

“Is there anything I can clarify or expand on from our conversation?” Ending with this question communicates openness, confidence, and a desire to ensure you’re fully understood.

3 Things to Never Say During a Phone Interview

Just as the right phrases can leave a strong impression, the wrong ones can quickly raise red flags. Recruiters are listening not only to your answers but also to your attitude, preparation, and overall tone. Even offhand comments can influence their perception of your professionalism and interest. Maintaining a confident and positive demeanor during a phone conversation is crucial, as it can significantly impact the tone and atmosphere of the interview. Here are three phrases that are best avoided during any phone interview:

“Sorry, I didn’t prepare much for this.” Honesty is usually appreciated, but admitting a lack of preparation signals disinterest or poor time management. It’s better to stay present and do your best with the information you have.

“Wait, who are you again?” Forgetting who you’re speaking with shows a lack of attention to detail and professionalism. If you’re juggling multiple interviews, keep a written record to avoid confusion.

“I’m just looking for anything right now.” While it may be true that you’re open to different opportunities, this phrase comes across as unfocused and can make it harder for the interviewer to picture you in the specific role they’re hiring for. Instead, try framing your interest around learning, growth, or alignment with the company’s goals.

Knowing how to speak the language of recruiters while staying authentic can help you stand out in a competitive job market. With a few thoughtful adjustments to your approach, you can leave behind not just a good impression but a memorable one.

Conclusion

A successful phone interview is rarely about luck—it’s the result of thoughtful preparation, clear communication, and genuine enthusiasm for the opportunity at hand. By taking the time to research the company, practice your responses, set up your space, and follow up with care, you position yourself as a candidate who not only wants the job but is ready to succeed in it. Every detail, from how you greet the interviewer to the questions you ask, can shape the impression you leave behind. And in a competitive job market, those small moments matter. To stay organized, prepared, and confident for every phone interview, sign up to Huntr for free to help manage your applications, tailor your materials, and land your next job opportunity faster.