Senior Portfolio Governance Administrator

Job Description

SENIOR PORTFOLIO GOVERNANCE ADMINISTRATOR

Req #: 235606 Department: UW MEDICINE IT SERVICES Appointing Department Web Address: http://uwmits_hires.uwmedicine.org/ Job Location: Remote/Hybrid, Seattle - Downtown Job Location Detail: Primary work location may be fully remote within the US or at the Safeco Plaza Building on the corner of 4th and Madison in downtown Seattle. Posting Date: 06/13/2024 Closing Info: Closes On 06/20/2024 Salary: $9,239 - $11,292 per month Other Compensation: Limited Recruitment: Open to Department employees only
If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply. Shift: First Shift Benefits: As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. UW MEDICINE IT SERVICES has an outstanding job opportunity for a SENIOR PORTFOLIO GOVERNANCE ADMINISTRATOR position.
PLEASE NOTE: This position is open to current UW Medicine IT Services employees only.
WORK SCHEDULE

100% FTE – 40 hours per week

Day Shift – UW MEDICINE ITS SERVICES CORE HOURS ARE 07:00 – 16:00 (PST), Monday-Friday

POSITION HIGHLIGHTS

Responsible for leading teams to deliver the technology governance program spanning across multiple business units, including managing resources, schedules, and approaches throughout the full project life cycle.

Serves as a coach and mentor to assigned PMs to ensure on-time, on-budget delivery of active projects within the assigned portfolio and compliance with PMO standards. This position also contributes to further development of these standards.

May be assigned to projects which will likely be associated with maturing and growing the governance maturity within ITS.

Works closely with user representatives, other ITS teams, operations staff, and other project team members to initiate projects, analyze business processes and data, facilitate user requirements, plan and direct configuration and functional testing, develop and maintain project plans, schedules, and other project management document, plan and direct project implementation work, and support the operational departments to improve associated systems.

Communicates responsibilities and expectations to team members, manages schedule, scope, and budget, identifies and manages project issues, risks, and decisions, ensures quality project deliverables and outcomes, and manages integration and consistency of all components of projects where applicable.

DEPARTMENT DESCRIPTION
UW Medicine IT Services (ITS) is a shared services organization that supports all of UW Medicine. UW Medicine is comprised of Harborview Medical Center (HMC), UW Medical Center-Montlake Campus (UWMC-Montlake), UW Medical Center-Northwest Campus (UWMC-NW), Valley Medical Center (VMC), UW Medicine Primary Care (UWMPC), UW Physicians (UWP), UW School of Medicine (SOM), and Airlift Northwest (ALNW). ITS is responsible for the ongoing support and maintenance of the infrastructure and applications which support all these institutions, along with the implementation of new services and applications that are used to support and further the UW Medicine mission.
PRIMARY JOB RESPONSIBILITIES

You manage all governance intake processes and dashboards.

You develop roadmaps to guide committee meetings and leaders’ decision-making in project selection.

You lead executive level presentations, project communications, and change management.

You preside over governance committee briefings and meetings, communicating agendas and meeting materials in advance and following up with action items and meeting summaries.

You provide governance support to end users (external clients and/or colleagues) through training, demonstrations, and documentation.

You maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, benchmarking state-of-the-art practices, and participating in professional societies.

You partner with multiple teams to implement relevant governance policies, process improvement initiatives, and process automation.

You are responsible for full project life cycle ownership including successful project delivery with full implementation from initiation to deployment for one major or several minor initiatives simultaneously.

You develop with stakeholders KPIs for projects, programs, and/or portfolios.

You provide onsite leadership for project team by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones.

REQUIRED QUALIFICATIONS

Bachelor’s degree in a healthcare-oriented profession, a technology field, a business-related field, or other discipline that demonstrates analytical or communications abilities, or related field or equivalent education and/or experience.

5+ years of overall experience to include the below.

5+ years of experience serving in a project leadership role with responsibility for managing progressively more complicated vendor-packaged system deployment and/or process improvement projects.

3+ years of recent experience utilizing MS Project/Project Server to manage projects/programs/portfolios.

2+ years working with governance in a large healthcare setting.

Demonstrated experience leading, motivating, and managing various project and program team sizes, including internal and external resources, while holding all teams accountable for performance.

Demonstrated leadership, diplomatic, and motivational skills including the ability to lead up, across, and down multiple business and technology organizations/business units.

Demonstrated experience effectively working with multiple, diverse stakeholders in a complex project environment within a cross-functional matrix environment.

Demonstrated experience managing project work and/or work of others within an established standard project lifecycle framework.

Strong experience presenting to executive sponsors and demonstrated communication skills, both written and oral with technical and non-technical staff, all levels of management.

Strong experience in successfully leading projects and programs on-time, on-schedule, and within budget close.

Strong experience in SDLC, Waterfall, and Agile Project Methodologies.

Experience negotiating vendor contracts.

Experience drafting and submitting budget proposals and recommending subsequent budget changes where necessary.

Experience maintaining relationships by engaging business leaders to establish credibility, solve problems, build consensus, and achieve objectives.

Experience influencing and gaining buy-in from executive sponsors, team members, stakeholders, and peers.

Experience researching best practices within and outside the organization to establish benchmark data and using continuous process improvement disciplines to achieve results.

CONDITIONS OF EMPLOYMENT

This is an Information Technology deadline-driven work environment.

The individual in this position is expected to work normal daytime hours. The work may be performed in either an office environment or by telecommuting with manager approval, during normal business hours; however, significant off-hours and weekends may be needed to resolve problems and respond to emergencies. This individual is expected to be available for emergencies (business continuity/disaster recovery efforts) on a 24x7 basis as needed.

Must coordinate projects without direct supervisory authority.

Must work within the constraints of multiple technical environments.

The individual in this position must learn many organizational structures and cultures and continually foster collaboration.

Ability to communicate effectively in English, both verbally and in writing.

ABOUT UW MEDICINE - A HIGHER DEGREE OF HEALTHCARE
UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists, and other health professionals.
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student, and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
Become part of our team . Join our mission to make life healthier for everyone in our community. #monster

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Open to Department employees only If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply.