Facilities Property Accountant

Job Description

FACILITIES PROPERTY ACCOUNTANT

Req #: 235344 Department: UW FACILITIES: FINANCE & ADMINISTRATION Appointing Department Web Address: https://facilities.uw.edu/ Job Location: Remote/Hybrid, Seattle Campus Job Location Detail: open to hybrid work schedule (combination in-office + remote) Posting Date: 06/17/2024 Closing Info: Open Until Filled Salary: $6,250 - $7,500 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
UW Facilities (UWF) is one of the largest and most diverse administrative units on the Seattle campus supporting a large urban university. UWF manages the University’s buildings, infrastructure, and land, with more than 1,100 employees in a variety of fields. Our teams can be organized into six main groups: Finance & Administration, Asset Management, Real Estate, Campus Energy, Utilities & Operations, and Business Intelligence & Technology. UW Facilities Finance & Administration provides financial, procurement and sourcing, human resources and training, communications, and UW capital budgeting leadership to all of UW Facilities (UWF).
We have an outstanding opportunity for a Facilities Property Accountant .
The primary purpose of the Facilities Property Accountant is to assure the University leasing activity is compliant with all accounting and taxing guidelines. This position will audit accounting transactions and entries related to the leased and owned real estate portfolio prepared by third-party managers. The Facilities Property Accountant is the primary accounting contact for projects where the University of Washington is acting either as landlord or tenant. The Facilities Property Accountant is responsible for implementing procedures, maintaining controls, and preparation of accounting entries where no third-party manager is utilized. The Facilities Property Accountant will be part of a team who support UW Facilities with data, reports, and analysis that are used to advise management to make operating decisions.
The Facilities Property Accountant must work independently to meet very specific deadlines and resolve problems. Strong communication skills and a customer service focus are necessary as this role will be in contact with over 200 University department heads, external property management companies, and private tenants. The tasks require a high level of detail and good organizational skills. The Facilities Property Accountant will work through position complexities by paying attention to detail, thorough review and consultation with the resources available both internally in UW Facilities and externally.
The complexities of multiple technical systems and work streams within Finance & Administration require a business professional who can span from detailed analyses to developing big picture presentations. This individual must develop an in-depth knowledge of the complexities surrounding UWF financial business processes and management data to provide efficient and accurate results.
Primary Duties and Responsibilities
Work directly with the Accounting Manager in the financial management of the property portfolio for the UW.
Lease Accounting Compliance and Auditing (50%)
Audit the charge and collection of leasehold excise tax (LET) by third party property manager. Compile and prepare quarterly filing of LET to the Department of Revenue (DOR). Assure that the University is in compliance with all LET guidance provided by the DOR.
• Audit all lease financial data input into the Yardi property management software for accuracy and compliance with lease terms.
• Review and analyze landlord CAM reconciliations and annual operating budgets for reasonableness and lease compliance and audit of landlord operating expenses as appropriate.
• Assure that business filings of retail tenants are compliant with reported sales used to calculate rent paid to the University.
• Compile 1099 data from third party property managers and audit for IRS compliance. Prepare the annual 1099 data files based on UW Facilities activity combined with third-party data.
Property Management Accounting and Reporting (50%)
• Process billing and receipt of all rental income when the UW is a landlord. Follow up on any discrepancies with tenants. Annual rent collections exceed $25 million.
• Process payments for UW leased space as well as ancillary payables related to the leasing portfolio. Annual payments exceed $90 million.
• Monthly reconciliation of various budgets and bank accounts.
• Assist with the annual external audits by preparing reports and financial analysis of activity.
• Other duties as assigned.
Core Competencies
• Demonstrate personal integrity and trustworthiness.
• Anticipate, recognize, and resolve problems.
• Be responsible and accountable.
• Be collaborative and enjoy working in a team environment.
• Use organizational skills and pay attention to details.
• Maintain a positive, optimistic, and success-oriented attitude.
• Exercise professionalism, which includes being tactful and courteous.
• Exhibit a professional work ethic.
• Continuously promote a safe work environment.
Requirements include:
• Bachelor’s Degree in accounting, business administration, or closely related field plus 3 to 4 years’ experience
• Proficiency in reading and analyzing payment and accounting provisions of leases. Ability to exercise independent judgement in interpreting and ensuring compliance with the lease contract relating to payments and recharges.
• Proficient user of Microsoft Office software suite, with a strong background in Excel.
• Excellent written and oral communication skills

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Desired:
• Working knowledge of the UW financial accounting systems.
• Knowledge of Yardi or other Real Estate Software.
• Strong analytical skills, including pivot tables and advanced formulas.
Conditions of Employment:
• Must be able to work in a non-smoking environment.
• Regular and predictable attendance is required.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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