Office Coordinator (Temporary Role)

Job Description

FloQast is seeking an Office Coordinator for a temporary 3 month position at our Van Nuys, CA office. This role will manage a variety of office related duties including handling incoming and outgoing mail, front desk reception, and keeping the space clean, organized, and well stocked. Hourly Rate: $25.00 Position Duration: 3 months (not to exceed 90 days). There may be a possibility of an extension beyond the 3-month duration, or the possibility of conversion to a permanent position depending on performance and business needs. Work Schedule: 8 hours per day (excluding breaks), 5 days per week Monday through Friday, overtime eligible. Paid Vacation: Not eligible for the 3-month duration. Paid Sick Leave: Eligible for 24 hours of paid sick leave granted up front for the 3-month duration. Healthcare: Not eligible for the 3-month duration. Visa Sponsorship: Not available for this position.

What You'll Do:

• Front desk reception: Be a warm and welcome face to greet employees and make sure guests are checked in according to our policies.
• Mailing & Shipping: Effectively sort, distribute, and manage incoming and outgoing mail packages. Coordinate shipping and receiving with local vendors such as FedEx in a timely and successful manner.
• Office Supplies: Ensure the office is adequately stocked with supplies and kept highly organized, clean, safe, and easily accessible.
• Kitchen: Coordinate with local pantry vendor, Crafty, to ensure the kitchen is well stocked, clean, and organized.
• Common Areas: Ensure all common areas are kept free of clutter or debris and kept well organized and appealing to ensure our office vibe is welcoming and friendly.
• Social Events and Catering: Assist with coordinating and organizing regular social events and catered food as needed. Duties include setting up and breaking down supplies for large catered events and social events at the Los Angeles office.
• Administrative Tasks: Assist where needed with filing, calendar scheduling
• Any other tasks that may be assigned to help the company meet its goals

What You'll Bring

• 1-2 years of experience in an office receptionist, coordinator, or administrative role is required.
• Comfort with using collaboration and communication tools like Slack, Zoom, GSuite, MS Office.
• Strong communication skills and ability to multitask and keep organized in a changing environment.
• Valid drivers license with reliable vehicle to travel as needed for the role. Travel may include driving to and from the office to pick up/drop off supplies or coordinate shipping with local vendors.
• Ability to lift up to 25 lbs, sit or stand for extended periods (4+ hours) and remain active and mobile throughout the day.
• Positive, solutions oriented demeanor with a strong work ethic and people oriented focus.

$25 - $25 an hour Office location: 14721 Califa St. Van Nuys, CA 91411 Hourly Rate: $ 25.00 Position Duration: 3 months (not to exceed 90 days). There may be a possibility of an extension beyond the 3-month duration, or the possibility of conversion to a permanent position depending on performance and business needs. Work Schedule: 8 hours per day (excluding breaks), 5 days per week Monday through Friday, overtime eligible. Paid Vacation: Not eligible for the 3-month duration. Paid Sick Leave: Eligible for 24 hours of paid sick leave granted up front for the 3-month duration. Healthcare: Not eligible for the 3-month duration. Visa Sponsorship: Not available for this position. Apply for this job